Using Technology to Streamline the Direct Hiring of Contractors
A number of different tools can be used to join up the various elements of the contractor recruitment process. Job board databases and social networks like LinkedIn etc. can be used to source contractors. You can use an ATS system to help track and filter applicants. A pay-rolling provider can be used to aid time-sheeting and payment.
However, for an efficient, streamlined process you want to reduce the amount of different systems and tools you are logging in and out of. The technology now exists to streamline the entire contractor recruitment process within a single cloud based system.
Elevate Direct – An End to End Contractor Only Recruitment Platform
Elevate Direct has been developed as a tool purely for delivering the entire contractor hiring cycle within a single system. On the surface it has two sides. Contractors are able to sign up to the platform, generate a profile, and get matched to jobs. Employers can log in to the platform to list their jobs, which then only get matched and presented to suitably qualified contractors.
The system is flexible enough to be used standalone, or to complement your existing recruitment process. There are two main ways Companies use Elevate Direct:
1) As a Standalone Sourcing & Advertising Tool
In the same way you might post ads to Job Boards or login to a CV database or LinkedIn to begin searching for candidates, employers can log into the Elevate Direct platform to advertise their requirement and begin searching for contractors based on skill, day rate, availability etc. Your job advert is then also circulated for free to a number of destinations, including major paid for job-boards, to attract additional candidates.
As a standalone sourcing tool, Elevate Direct can easily be added to the arsenal of sourcing and recruitment tools an internal recruiter may be using.
2) As an End to End Contractor Sourcing & Recruitment Solution
After sourcing candidates, recruiters have the option of using the full functionality of the
Elevate Direct platform to engage with candidates to make/accept contract offers. This
opens up the time-sheeting function which allows Elevate Direct to process contractor
payments if you don’t wish to use your own timesheet & payment systems.
What processes does Elevate Direct automate?
- Ranking of applicants
- Work flow management
- Consolidated invoicing
How Does Elevate Direct Overcome the Obstacles to Recruiting Contractors Directly:
A) Automated Sourcing
When a job is listed on the Elevate Direct Platform, the key criteria of the role such as Day Rate, Location and Skills (including how recently they were used) are compared against the entire database of contractors to determine initially who is suitable for your job. Employers are also free to search the database of contractors themselves, enabling instant access to new talent pools.
Benefit: Reduced time to hire because the platform sources for you.
B) Automated Ranking
After the initial skills and experience matching takes place, our smart technology scans the matched candidates based on their career paths and whether they are the type of contractor that your company tends to prefer shortlisting or hiring.This data is used to automatically rank the applicants for you, enabling recruiters to more easily filter through applications. Even if a thousand applicants were to apply for your role, you can be confident that you only need to review those candidates automatically ranked at the top of the list.
Benefit: Improved quality of hire as candidates are ranked on cultural fit.
By choosing to recruit your contractors directly via the Elevate Direct platform, you dramatically reduce the risk of co-employment issues. Once a contractor has created their Elevate Direct profile they agree to our terms and conditions. This also ensures the employer does not have to deal with or set up, multiple suppliers. You only deal with one, Elevate Direct.
Benefit: Mitigation of HMRC compliance risks and consolidated supplier invoicing resulting in less paper work.
D) Workflow Management & Payroll
Once you have shortlisted suitable contractors within Elevate Direct, you have the functionality to message them, invite for interview and offer a contract. Once a contractor accepts a contract offer, they then have access to the Timesheet module. Elevate Direct also offers its own payroll solution which is optional for employers to use.
Benefit: Streamlined workflow and more control over your brand. By engaging with candidates directly you can ensure a positive candidate experience. By using Elevate Direct, employers do not need to log into multiple systems to search for candidates, approve timesheets, and operate payroll, all the functionality to attract and onboard contractors is available within a single system.
E) Reduced Costs
By using technology to streamline the end to end recruitment process, the cost of processing a contractor is massively reduced. By sourcing a contractor via the Elevate Direct platform employers benefit from paying hugely reduced mark-ups on day rates (typically down from 15-18%, to only 5-7%). In addition to these direct costs, Elevate Direct users benefit from a number of indirect savings including reducing expenditure on other recruitment tools such as Job Boards.
Benefit: Reduced cost per hire due to significantly reduced mark-ups and the elimination of additional indirect recruitment costs.